PA for CEO

Job Title: Personal Assistant to the CEO

Location: Dubai, UAE
Employment Type: Full-time

Job Summary

We are looking for a highly organized, discreet, and proactive Personal Assistant to support the CEO with business, personal, and family-related responsibilities. The ideal candidate must be trustworthy, flexible, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and daily schedule.

• Coordinate business and personal travel, including flights, accommodation, transportation, itineraries, and visa requirements.

• Organize meetings, prepare agendas, take minutes, and follow up on action items.

• Screen and manage calls, emails, messages, and correspondence.

• Prepare reports, presentations, documents, and confidential records.

• Liaise with internal teams, clients, suppliers, government authorities, and other external parties.

• Track deadlines, commitments, approvals, and pending matters.

• Assist with personal banking, insurance, utility bills, subscriptions, and other payments.

• Coordinate property maintenance, repairs, renewals, and service providers.

• Support family-related arrangements, including school coordination, appointments, travel, and events.

• Manage insurance policies and renewals for the CEO and family.

• Assist with arrangements related to the CEO’s businesses and personal investments in the UAE and overseas.

• Handle sensitive and confidential information with complete discretion.

• Perform other business or personal tasks assigned by the CEO.

Requirements

• Minimum 2–3 years of experience as a Personal Assistant, Executive Assistant, or in a similar role.

• Previous experience supporting a CEO, business owner, or senior executive is preferred.

• Excellent written and verbal communication skills in English.

• Strong organizational, time-management, and multitasking abilities.

• High level of confidentiality, professionalism, and emotional maturity.

• Ability to work independently and anticipate the CEO’s requirements.

• Proficiency in Microsoft Office, Outlook, Teams, and digital calendar tools.

• Willingness to work flexible hours when required.

• Knowledge of UAE administrative processes, travel arrangements, insurance, and property coordination is an advantage.

• A valid UAE driving licence is preferred.

Key Competencies

• Trustworthiness and discretion

• Proactive problem-solving

• Attention to detail

• Strong follow-up skills

• Flexibility and adaptability

• Professional communication

• Ability to work under pressure

To Apply

Please send your updated CV to hr@urban-fulfilment.com with the subject line: “Application – Personal Assistant to the CEO.”